Cumberland Forest Toastmasters Club
District 70, Western Division, Area 52, Club 4009

Executive Roles

Being part of the executive team can be an important part of your Toastmasters leadership development!

Taking on a role means you will have the opportunity to grow in this area. You will also be making a significant contribution to our club success!

If you would like to find out more about a role - please contact the current executive in that role, or the President for more information.

President

The President is the chief executive officer of Cumberland Forest Toastmasters (CFTM). The primary responsibilities of this role involve the supervision and operation of our club.

He or she leads our members, and ensures the success from year to year.

The President presides at club meetings and directs the club in meeting the members' needs for educational growth and leadership. In cooperation with the other officers, the President establishes long-term and short-term goals for our club.
Immediate Past President

The Immediate Past President guides and supports the Executive Team. The primary responsibilities of this role involve serving as a resource for new officers and ensuring continuity with past terms.

The Immediate Past President chairs the Nominating Committee, assists in preparing the Club Success Plan, and promotes our club's efforts to be recognized under the Distinguished Club Program. 
Vice President - Education

The Vice President Education (VPE) manages all educational programs within our club. The primary responsibilities of this role involve ensuring that all members continue their progress toward their own individual educational goals.

The VPE plans, organizes, and implements meeting schedules to include speeches, educational modules, and other events sufficient to meet both individual and our club objectives. When members complete a speech or other major achievement, the VPE will sign or initial the appropriate documentation and contact Toastmasters International to ensure proper recognition. New members will receive orientation and be assigned a mentor by the VPE.

Vice President - Membership

The Vice President Membership (VPM) manages the activities that sustain and increase the number of members in our club. The primary responsibilities of this role involve marketing and some administration.

The VPM plans, organizes, and implements a continuous marketing effort to ensure that club membership remains above club charter strength (20 members). This is accomplished both by retaining current members (working with the VPE) and by gaining new members (working with the VPPR). The VPM is responsible for the semi-annual membership reports to Toastmasters International and for keeping the membership roster and attendence records.
Vice President - Public Relations

The Vice President Public Relations (VPPR) manages the creation and maintenance of our club's image. The primary responsibilities of this role involve both internal and external communications.

The VPPR plans, organizes, and implements programs to maintain the positive image of our club and of Toastmasters for an audience consisting of all guests, members, and the general public. Common activities in this role include press releases, publicity campaigns, website maintenance, media representation, and club newsletters. 
Treasurer

The Treasurer manages our club's financial health. The primary responsibilities of this role involve handling our club's finances, including the collection of club dues and the payment of all bills.

The Treasurer receives and disburses funds to further the operation of our club and its officers. All club accounts are managed by this office. Twice annually, the Treasurer must notify members of dues collection and then collect club dues from each member.
Secretary

The Secretary manages all record-keeping and correspondence. The primary responsibilities of this role involve handling administrative details between our club and Toastmasters International and keeping the club's documents available and up-to-date.

The Secretary maintains our club's records, including club by-laws and the club constitution. Additionally, the Secretary handles and maintains new member applications, updated membership records, supply orders, officer lists, and past club records. The Secretary also records and reads the minutes for club meetings and for meetings of the Executive Team.
Sergeant at Arms

The Sergeant-at-Arms (SAA) manages our club's meeting facilities and decorum. The primary responsibilities of this role involve all those tasks expected of the host of the meeting.

The SAA arranges the room and setup for all meetings, sets out and cares for the club's materials and supplies, and greets members -- and especially guests -- as they come in the door.
Webmaster
The webmaster keeps the CFTM website up to date with current and topical information.

They work closely with the President, VPE and VPPR to have articles of interest posted.

 The descriptions above have originated from District 23. We used them with only minimal changes.

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